Nipawin Bible College has specific standards and policies that students are asked to adhere to in their academics, both in conduct as well as academic standing in their grades.  The following outlines the policies for the 2020-2021 academic year.

Academic Policies

 

Academic Program

Each individual student is registered for the program of their choice. Counselling of undecided students in the area of program and academic load should be done prior to registration if possible, or shortly thereafter. Three-year students are encouraged not to make program changes after the middle of their Junior year, unless the alternate program requirements have already been met.

International Students

Our International Student Advisor, Dr. John Loge, is available to answer questions regarding academics and to work with any international students requiring additional assistance with their studies.

Email: jloge@nipawin.org
Phone: 306-862-5095
Hours: Mon-Fri 8:15-5:00

 

Course Registration Changes

Registration changes or withdrawals for non-required courses should be done as soon as possible. Withdrawal after the third class period of the course will result in the loss of tuition fees for the course. In no case will tuition be refunded for withdrawals after September 30in the first semester and after January 22 for the second semester.

Withdrawals after 3 days of class will be shown on the transcript. Withdrawals after 1/2 of the course classes will receive an "F" grade. The Registrar must be consulted for all registration changes. Following are the transcript designations:

WF = Withdrawal – Failing
WP = Withdrawal – Passing
Ex = Extension Granted
F = Fail

Auditing

Students auditing a course are not required to complete assignments or take examinations, but simply take the course for their personal enrichment. No credit is granted for auditing a class, but students must register for the class. The fee for auditors is 50% of the regular tuition rate.

Changes from audit to credit or credit to audit must be made within the time allowed for course changes.

As a Christian student, it is assumed you desire to be a good steward of the learning opportunities provided at NBC. The following guidelines are designed to aid you, your fellow students, and your instructors in achieving these goals during your time here.

Conduct

One of the guiding principles of the NBC community is mutual respect and courtesy. Students are to refer to staff and instructors with their particular honorific and surname (Dr. Smith, Mr. Bergen, etc.). Leaving the classroom while class is in session is a distraction and disruption to fellow students and the instructor. Therefore, students are asked not to leave during class except for illness related needs.

Students are also expected to ref rain from distracting activities or behaviour in class which includes non-class related computer use. Students are also expected to leave their cell phones in their rooms for class and chapel.

 

Absences

Requests for excused absences will be considered only in the case of prolonged illness (i.e., over two days), absences due to Student Ministry, emergencies, or similar extenuating circumstances.

In the case of prolonged illness the Deans must be consulted. The Academic Dean may request a doctors referral.

In order for any absence to be excused, including Student Ministry, students must complete an Excused Absence Request Form.” Request forms must be submitted to the Academic Dean within one week of the class missed. Forms are available at the student mailboxes.

Regardless of the circumstances (including excused absences), students must attend a minimum of 70% of the classes to be eligible for course credit.

Late arrivals will be monitored. Two late arrivals count as one absence.

 

Withdrawal

Students withdrawing from studies at Nipawin Bible College must give written notice to the Dean Of Students and the Academic Dean. This written record will remain in a student’s permanent file. Once this is complete, a withdrawing student must settle their account with the Finance & Facilities Manager.

As per federal regulations, international students who withdraw from or discontinue their studies at Nipawin Bible College and do not pursue studies at another designated post-secondary institution will not be able to remain in Canada.

 

Assignment Grading

Grading is done in numerical form. The grades are compiled at the end of each class for each subject and a final grade is issued. The passing grade for a course is 60%. A semester report is given after the end of each semester. Grading is done according to the grading index below.

GPA Reporting: Grade points (GP) are given for each hour of credit according to the grading index as follows:

4.0 = 95-100     3.75 = 90-94     3.50 = 85-89
3.00 = 80-84     2.50 = 75-79     2.00 = 70-74
1.50 = 65-69     1.00 = 60-64     0 = Below 60

To determine the grade points earned in any given subject, multiply the grade point value of your grade by the number of credit hours in the subject. Example: a mark of 81% in a 3-hour course, would be 3.0 multiplied by 3(hours) for a total of 9 grade points earned for that course.

The grade-point average (GPA) is determined by adding the total grade points earned and then dividing by the total number of hours taken. This gives an accurate representation of the student's academic performance for that semester. An accumulated GPA simply means that after every semester all past grades are calculated to give an accumulated GPA rating. Note: Students are responsible to ensure the accuracy of transcript records. Questions regarding the accuracy of transcripts should be directed to the Academic Dean.

 

Grade Appeals

An appeal to change the grade on an individual assignment must be made to the Instructor within one week of grade notification. If a student is not satisfied that his/her appeal has been adequately considered, they may appeal to the Academic Dean. All such appeals should be submitted in writing, including the assignment in question. An appeal must be accompanied by a $25 deposit. If the grade is changed in the student’s favor, the deposit will be refunded. If the grade assigned by the original instructor is upheld, the deposit will be placed in the library fund.

Dispute Resolution

In the event that an NBC student has a grievance with certain academic decisions including program requirements or unfair treatment by a faculty member, there are certain procedures to follow. Students will submit in writing the grievance with the Academic Dean. The Academic Dean will respond in writing within one week of the original submission.

If the student is not satisfied with the result, they may appeal to the President. Again, the process will consist of a written submission and a response within one week of the submission. This decision will be final and there will be no further appeal process.

 

Format of Assignments

In order to provide consistency in faculty expectations and to enhance the ease of reading student papers, we have outlined certain expectations for the format of papers. All work submitted must be on 8.5 x 11 inch, unlined white paper, and must be typed, unless otherwise specified by the instructor.

See Appendix A: Sample Title Page Format for guidelines on how to set up a title page for most written assignments.

Written assignments are to be formatted using the Chicago Manual of Style as outlined in Kate L. Turabian’s A Manual for Writers of Research Papers, Theses, and Dissertations, 9th ed. (Chicago, IL: The University of Chicago Press, 2018). It is recommended that all students purchase this book when they buy their textbooks and is a required textbook for freshmen.

 

Completion and Quality

Students must submit all assignments valued at 20% or greater to pass the course; failure to do so will result in a maximum course grade of 50%. Instructors are not obligated to accept assignments that are not deemed to meet minimum requirements.

Submission of Assignments

Assignments are due at 5:00 p.m. on the due date specified in the course syllabus. Hard-copy assignments must be submitted to the faculty slots in the Bookstore. NBC does not provide a printer for student assignments.

Assignments are to be submitted Monday - Friday (8:00am - 5:00pm) to the bookstore counter. All assignments are to be submitted in the faculty/staff bookstore mailboxes for proper processing, not directly to the instructor. The deadline for submission of late assignments is 3 days after the original due date. Work submitted after this deadline will not be accepted. Faculty also reserve the right to not accept late submissions on certain assignments (including reading, presentations, etc.).

Assignments may be submitted over the weekends by submitting an electronic copy to the professor’s email address. In doing so the professor will see at what time and day the student submitted the document for grading. However, resident faculty members will expect to have a hard copy submitted at the soonest possible date (generally Monday morning). Each day (including Sunday) will count as a day late.

 

Electronic Submission of Assignments

Some courses and instructors allow for electronic submission of assignments. These must be submitted only in .pdf form. The file name and email subject must include: course, last name of student and assignment title (ex. BT1013 - Smith - Investigative). Format requirements remain the same including page numbers and must be in one file only.

Late Assignments

When accepted, late assignments (maximum of 3 days) will be penalized 10% per day, including Sundays (i.e. grade = 80% - 1 day late = 70%). Late assignments must indicate the actual date submitted in the bottom, right corner of the title page in addition to other title page requirements. If the student fails to do so, it will be considered that it was submitted on the day that the instructor is first aware of the assignment.

Due-Date Extensions

Extensions will normally only be granted for emergencies or prolonged illness. General busyness and stress, extra-curricular involvement, short-term illness, personal/family events, "computer glitches", etc., are not usually grounds for an extension. Late penalties as outlined above are generally applied in these situations.

Procedures: Students needing an extension for an emergency or a prolonged illness must complete an “Extension Request Form”. These can be obtained from the student mailboxes in the lower level of the Ed. Centre and should be submitted at the Faculty and Staff bookstore mailboxes. The Registrar and then the Instructor must approve the extension. Upon approval of the request and subsequent return of the “Extension Request Form”, the student must then attach the form to the assignment when it is submitted.

 

Photocopy Policy

Student fees cover handouts received in class. There may be times when a student is required to photocopy material as a part of an assignment or presentation. The student is responsible for these copying costs, unless the instructor grants special permission. The instructor must personally discuss the exception with the receptionist beforehand.

Students with a final course grade of 50%-64% may request an upgrade f rom the Registrar. The writing of an upgrade is a privilege and should not be viewed as an easy way out. The maximum course grade attainable is 65%. The course upgrade fee is $75.

The deadline for request AND completion of an upgrade is one month after the end of the original class.

The upgrade assignment will be given by the Registrar, in the area of course work failed or not completed. The minimum grade required for the upgrade assignment is 50% to pass the course, regardless of the current course grade. Generally, an upgrade assignment or exam will be more extensive than the previous course requirements.

Upgrade privileges will be granted only once for each course. If the upgrade is not successful in raising the course grade to 60%, the course must be retaken or replaced with another course. A maximum of 6 courses may be upgraded during a student's course of study at NBC, with a maximum of four from the same academic year.

As noted in the school catalogue, the following are requirements for graduation: faculty approved Christian character, satisfactory completion of the credits and program requirements as outlined in the NBC catalogue, and a minimum of one year or thirty hours of resident (on-campus) study at NBC.

Potential graduates who have failed courses that are required for graduation may participate in the Graduation activities if they have only one "outstanding" course requirement (due to failure or incompletion.) Or, they may participate if they require no more than two upgrades (from the final semester only) and if the Academic Dean has processed those upgrades. Foundations For Life Certificate recipients may have one "upgrade" in process from the current semester and still get their certificate.

Diplomas and certificates will be withheld until all academic requirements have been completed and all accounts are paid. Students have up to three years to complete outstanding requirements after leaving NBC without any additional fees. After two years individuals can expect to pay a reactivation fee in order to reactivate their file and determine current graduation requirements (programs may have changed during the intervening years). The reactivation fee will be equal to the current hourly tuition fee.

Philosophy and Criteria

Since one of the primary purposes in attending Bible College is growth in knowledge and understanding of God and His Word, this college considers it a serious matter when students fail to achieve their academic and learning potential. Probation exists in order to assist students toward attainment of potential and to diligence in organized studies. Therefore, the purpose of academic probation is not punitive but restorative.

Students may be placed on academic probation when one or more course grades fall below 1.0 grade points (60%), or when three or more assignments are past the submission deadline.

Academic probation will result when the poor academic achievement is due to signs of indifference, unused academic ability, or excessive involvement in extra-curricular activities. Low grades alone need not necessitate probation. The Academic Dean, in consultation with the appropriate faculty member, will determine when a student is liable for probation.

 

Steps of Academic Probation

The Academic Dean will administer probation and oversee the student's academic progress using the following criteria:

Level 1: Academic Warning - Freshmen who fail to submit three or more assignments or have a course grade below 60% (1.0 GPA) will be issued in writing an “Academic Warning.” A student will only receive one “Academic Warning” in the same school year. Juniors and Seniors should not expect to receive an Academic Warning. The Academic Dean will evaluate the student’s progress over a two-week period.

Level 2: Academic Probation - Students who have received an Academic Warning and fail to raise course grades sufficiently or fail to complete assignments within the two-week time allotted, will be placed on Academic Probation for an additional three weeks. This will involve supervised study that includes, but is not limited to, the following criteria:

  • The student will attend every scheduled class; being late or absent without legitimate reason will be unacceptable. Be aware that late or missed classes without legitimate reason will result in the student being immediately moved to the next level of probation;
  • The student will be expected to study in the library or in their dorm room at designated hours which are Monday to Thursday 6:30-8:00 p.m.
  • Students will attend chapel services without fail. Probation may include other terms of probation at the Dean's discretion.
  • When a student has previously been on Academic Probation during the current school year, he/she will automatically be placed on probation if they have more than one late assignment or a failing course grade.
  • In all cases of Probation, students must request and receive official notice from the Academic Dean that probation has been lifted.

Level 3: Academic Probation - Students who have been placed on Academic Probation Level 2 and fail to raise course grades sufficiently, or fail to complete all work within the time allotted, or who demonstrate lack of cooperation with the terms of probation, will be placed on Academic Probation for an additional four weeks. All of the criteria given in Level 2 will continue to be implemented in Level 3. It is at this point that the student will be made aware that continued failure, or indifference will result in the student’s expulsion from the college.

Level 4: Expulsion - In the case of students who continue to demonstrate lack of motivation and indifference or fail to comply with the terms of Academic Probation, the Academic Dean will recommend to the faculty and president withdrawal as a student at NBC. The student will meet with the President to implement the recommendation.

 

Terms of Academic Probation

Students on Academic Probation:

  • Will not be granted any extended weekend or special leave privileges (except for family emergencies).
  • Will meet regularly with the Academic Dean or the appropriate faculty member to discuss their academic progress.
  • Will be limited to one Student Ministry assignment per week.
  • Will, only at the discretion and permission of the Academic Dean, be permitted to participate in not-for-credit extra-curricular events such as Christmas cantata, Royals wRECk, or NISL.

Note: All probationary actions will be filed in the student's permanent record. And each level of probation will be communicated to the student in writing and their parent(s) by telephone.

Nipawin Bible College exists to train its students for effective Christian service and leadership. Therefore, a high level of integrity is expected in all areas of school life.

Plagiarism is to be conscientiously avoided. “Plagiarism” means giving the impression that you have written something original when, in fact, you have borrowed (words or ideas) f rom someone else without acknowledging that person's work. Examples include: copying another student’s work, using an author’s ideas without proper footnotes, using unauthorized aids in exams, submitting the same material for credit in more than one assignment or course without permission from the instructors involved. Other forms of deceit are strictly forbidden.

The Faculty Committee will deal with cheating and other forms of academic misconduct. Infractions will receive penalties in relation to their seriousness. These penalties may include: re-doing the assignment, failure of the assignment or exam, failure of the course, probation, delay or denial of graduation, suspension, or expulsion.

Reserve Books

All books must be checked out before removal from the library. Books marked for “Reserve” are not to be removed from the library under any circumstances.

These are serious violations and will be dealt with as such. In the case of reserve materials, students removing them from the library deprive fellow students of access to the necessary resources to complete a given assignment. Students found violating the library check-out policy or the reserve material policy could result in: assignment failure, course failure or monetary fine.

 

Overdue Materials/Fines

NBC will impose at $0.50 fine per book per day for overdue materials. One grace day will be extended if the book is returned the day after it is due. Lost books result in a fine worth the replacement cost of the item, and damaged books result in a fine worth a portion of the replacement cost of the item.

All NBC students are expected to type (double-spaced), print, staple and submit their written assignments for courses, following Turabian’s A Manual for Writers (Ninth Edition) when researching and writing their papers. As Turabian offers an array of options in her manual, and for the sake of consistency, the faculty request that all students practice the following:

1) Concerning the citation style: Of Turabian's two options, we ask all students to follow the 'Notes-Bibliography Style' rather than the 'Author-Date Style.'

2) Concerning the formatting style:

Font: Of Turabian's font options, we ask all students to use the 'Times New Roman' typeface, rather than 'Arial' or any other font.
Text Size: Of Turabian's various options, we ask all students to use twelve-point for the body of the text, and ten-point for footnotes.
Page Numbers: Of Turabian's various options, we ask all students to number the body of the paper in plain Arabic numerals, located at bottom centre, in the footer.
Title Page: We ask all students to emulate the title-page style found in Appendix A of the NBC Student Handbook.

Assignment Types & Tips

Looking for tips and help for writing specific types of assignments? Click on the appropriate button below.  Also, check out Kate L. Turabian’s A Manual for Writers of Research Papers, Theses, and Dissertations, 9th ed. (Chicago, IL: The University of Chicago Press, 2018).